LEGAL TEXTS

Privacy Policy

Last Updated: 19.04.2025

1. Introduction

We at Spectrum Imagery ("we", "us", "our") respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (www.spectrum-imagery.com) (the "Site") or interact with our services. By using our Site, you agree to the terms of this Privacy Policy.

2. Controller of Personal Data

For the purposes of data protection law, Spectrum Imagery is the "controller" of your personal data. If you have questions about how we process your personal data, please contact us at:

• Email: privacy@spectrum-imagery.com

• Address: Nürnberger Straße 168, 91052 Erlangen, Germany

3. Data We Collect

3.1 Newsletter Sign-Up

• Personal Data Collected: Name and email address (as provided by you).

• Purpose: To send you our newsletter, updates, and promotional materials.

• Legal Basis (GDPR): Your consent (Art. 6(1)(a) GDPR).

• Newsletter Unsubscribe & Consent Withdrawal: You may unsubscribe from our newsletter at any time by clicking the "Unsubscribe" link in any email we send or by contacting us directly at privacy@spectrum-imagery.com. Once you unsubscribe, we will remove your email address from our mailing list promptly, unless we are required to retain certain information for legal compliance purposes.

3.2 Contact Form

• Personal Data Collected: Name, email address, and any other information you choose to include in the message.

• Purpose: To respond to your inquiries and provide customer support.

• Legal Basis (GDPR): Your consent (Art. 6(1)(a) GDPR) or our legitimate interests in communicating with you (Art. 6(1)(f) GDPR).

3.3 Automatically Collected Data (Squarespace Hosting & Analytics)

• Examples: IP address, browser type, operating system, referring URLs, pages viewed, and other analytics data.

• Purpose: To understand how users interact with our Site, improve user experience, and diagnose technical issues.

• Legal Basis (GDPR): Our legitimate interest in maintaining and improving our Site (Art. 6(1)(f) GDPR).

4. How We Use Your Data

We only process personal data for the specific purposes outlined above or as otherwise required by law. We do not sell, rent, or lease your personal data to third parties.

5. Cookies and Tracking Technologies

Our Site is hosted on Squarespace and uses cookies or similar technologies to:

• Remember your preferences and settings (e.g., language choice, cookie‑consent state).

• Maintain and improve Site functionality, including aggregated analytics that help us understand traffic and performance.

We do not currently use cookies for personalised advertising.

We set both session cookies (which expire when you close your browser) and persistent cookies (which remain until you delete them). By law, you see a cookie‑consent banner on your first visit, where you can accept or reject non‑essential cookies. You can revisit these choices at any time via the “Cookie Preferences” link in our footer or by clearing cookies in your browser.

Disabling cookies may affect how certain parts of the site function.

6. Third-Party Services

6.1 Squarespace
Our Site is hosted on Squarespace. Squarespace may process some of your data (e.g., through analytics, hosting). Please review Squarespace’s Privacy Policy for more information. Since our website is hosted on Squarespace, which may store or process data on servers located outside the European Economic Area (EEA), including in the United States, your personal data may be transferred to and processed in a country outside the EEA. We rely on appropriate safeguards, such as Standard Contractual Clauses, to ensure that your personal data remains protected in accordance with GDPR requirements. If you have questions about these safeguards, please contact us at privacy@spectrum-imagery.com.

6.2 Legal Requirements
We may disclose personal data if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).

6.3 Google reCAPTCHA
For security purposes and to protect our contact forms from spam and abuse, we use Google reCAPTCHA, a service provided by Google LLC (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; “Google”). When you interact with a page containing the reCAPTCHA widget, Google may collect and process data such as your IP address, user-agent information, and other data needed to determine whether you are a human user.

Legal Basis (GDPR): Our legitimate interest (Art. 6(1)(f) GDPR) in maintaining the security of our website and preventing spam or other abusive automated interactions.

Data Transfer: Google may process data on servers located outside the European Economic Area (EEA), such as in the United States. Where applicable, we rely on appropriate safeguards (e.g., Standard Contractual Clauses) to protect your personal data.

For more information, please see:

• Google’s Privacy Policy

• Google’s Terms of Service

6.4 Ko-fi
We provide a link or widget to our Ko-fi page for those who wish to support us with a voluntary donation. Ko-fi is operated by Ko-fi Labs Limited. Please note that when you click on the Ko-fi link or interact with the Ko-fi widget, you may be redirected to Ko-fi’s website or your data may be processed according to Ko-fi’s own privacy policy and terms of service.

Data Handling: We do not process any payment details you provide on Ko-fi’s platform. Ko-fi may collect certain personal or payment information under their policies, over which we have no control.

For more information, please see:

• Ko-fi’s Privacy Policy

7. Data Retention

We retain your personal data only as long as necessary to fulfill the purposes for which we collected it, including any legal or reporting requirements. If you unsubscribe from our newsletter or request deletion, we will remove your data promptly unless we need to retain certain information for legal compliance.

8. Your Rights (GDPR)

If you are located in the European Economic Area (EEA) or a similar jurisdiction, you have the right to:

• Access: Request a copy of the personal data we hold about you.

• Rectification: Ask us to correct any inaccuracies in your personal data.

• Erasure ("Right to be Forgotten"): Request deletion of your personal data under certain circumstances.

• Restriction of Processing: Request that we limit the processing of your personal data.

• Data Portability: Obtain a copy of your personal data in a structured, commonly used, machine-readable format.

• Object: Object to certain processing based on legitimate interests or direct marketing.

• Withdraw Consent: Where you have provided consent, you can withdraw it at any time without affecting the lawfulness of processing based on consent before its withdrawal.

To exercise these rights, please contact us at privacy@spectrum-imagery.com. We will respond to your request within the timeframe required by applicable law.

Verification of Identity

To protect your privacy and the security of your information, we may take reasonable steps to verify your identity before fulfilling any requests related to your personal data. This helps ensure that we do not grant rights to personal data to someone who is not entitled to them.

9. Data Security

We take reasonable technical and organizational measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is completely secure, so we cannot guarantee absolute security.

10. Children’s Privacy

Our Site is not intended for individuals under the age of 16 (or the relevant minimum age in your jurisdiction), and we do not knowingly collect personal data from children. If you believe we have inadvertently collected personal data from a child, please contact us so we can delete the information.

11. Updates to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be effective immediately upon posting the revised policy on our Site. Your continued use of the Site after we make changes is deemed acceptance of those changes, so please check the policy periodically for updates.

12. Links to other Websites

Our Site may contain links to external websites or embedded content (e.g., supporting information in our blog). We do not control and are not responsible for the privacy practices of these third parties. If you click a link to a third-party website or interact with embedded content, you will be subject to that third party’s privacy policy. We encourage you to review the privacy policies of any third-party services you visit or use.

13. Contact Us

If you have any questions or comments about this Privacy Policy or our data practices, please contact us at:

Spectrum Imagery
Nürnberger Straße 168
91052 Erlangen, Nürnberg
+49 151 40114444
privacy@spectrum-imagery.com

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